EVENT TENTS, LLC
Sheridan, WY 82801. (307) 257-1221
Tent Rental Contract, Terms and Conditions
Quotes and proposals do not guarantee availability of rental equipment. Equipment will be reserved only upon receipt of a signed rental contract and a 50% deposit. Final payment is due the day of & before set up & installation.
Cancellations (50% deposit refundable before 30 days of the event)
We require a 50% deposit when a tent and or accessories are reserved. A cancellation of an event within 30 days of the date will mean a forfeit of your deposit. If the event is rescheduled, it must be rescheduled prior to 30 days of the original scheduled event.
Client understands that tents are temporary structures designed to provide limited protection from weather conditions, primarily sun and rain. However there may be situations, particularly those involving strong winds and lightning, in which the tents will not provide protection and may even be damaged or blown over. Evacuation of tents to avoid possible injury is recommended when severe weather threatens the area where the tents are erected. People must leave the tents and not seek shelter in tents during such conditions. It is best to evacuate when in doubt.
We offer an available technician while your tent is in place. This extra service is an additional charge (based on location of event and hours of service involved). Having an available technician will assist with weather assessment and equipment maintenance. If client declines those services, client understands that it is client’s responsibility to be aware of changing weather conditions and to exercise its best judgment with regard to the evacuation or stabilization of tent.
Client agrees that in the event of a predicted or actual storm or excessive winds, we may dismantle any equipment that has been previously installed to ensure safety of all involved. We do not issue refunds for tents that need to be dismantled due to weather conditions.
Indemnification and Defense
Client agrees that if any legal proceedings are brought against us to recover compensation for injuries of individuals or damages to personal property occurring in connection with the event client will provide a defense for us and any of our employees named in such proceedings and will indemnify us and our employees for any judgment rendered against them.
Installation of a tent must be done correctly for the protection of the users, the tent, and ultimately the success of your event. Therefore, it is our strict policy that all installations and take downs are done by our experienced crews. All prices quotes will include these services.
Preparation for Installation and Take down
The first step our crews take installing a tent is to spread it flat on the ground where it is to go up. Please have the area completely clear of obstructions before we arrive at the job-site. In like manner, the tent must be totally empty before we can take it down. Fees will be applied if these policies are not met. The tent crew must be notified of any underground water, electrical or sewage lines. It is Renters responsibility to do FREE line locate service (800-849-2476). Number may be different in your area. But still renters responsibility. We can NOT drive one stake till this is done.
Erecting a tent on an asphalt surface is a routine operation requiring that we drive iron stakes approximately 3 foot long and 1 inch in diameter through the surface. We fill the holes with ready-mix asphalt immediately after the stakes are removed. There will be minimal damage to the asphalt.
When a tent is installed on a concrete surface, stakes cannot be used. We must drill holes through the concrete and screw in eye-bolts. We guide ropes to the eye-bolts to anchor the tent. Upon removal, we remove the eye-bolts and leave shields to fill the holes. We charge $14.00 per hole for this service.
It is the responsibility of the renter to check with your Building Permit and Fire Departments prior to the installation date to confirm the requirement of permits. We will assist you in any way possible, but these clearances do remain the responsibility of the renter.
Damages and Damage Waiver
We do our best to protect your property during the delivery, installation and removal process. Client agrees to release us of any liability for any damage to any property due to delivery, installation and removal of equipment on your property. This includes but is not limited to ruts in grass, scratches or cracks on the installed surface, and high wind related damages. Client also understands that tents are temporary structures and may leak during heavy rain.
In regards to our tents and accessories, a fee will be assessed to the client for any property damaged during their event not caused by act of God.
CHARTER BUS RENTAL
No pets, No smoking, No outside drinks. Hostess and Driver for every trip, Driver has final say on anything for safety, Primary has final say amounts guests, and any trouble makers can be set off bus if a threat for safety and disruptions such as legally permitted by federal law same as air travel. Must request meals if desired.
Date of Event: _____________________________________
Date of Delivery: ___________________________________
Date of Departure: __________________________________
Date of extra rentals & list of rental equipment:
Amount of total rental fees & deposit: _______________________ / ___________________________
Authorized Signature _________________________________________________________
All collections fees, attorney fees, court costs, or any expense involved in the collection of rental charges will be client’s responsibility. I have read and agree to the above Terms and Conditions and acknowledge receipt of same.
Printed Name___________________________/ Phone #, ____________________________________________
Signature_______________________________/ Event Address, ____________________________________________
Thank You again for choosing Event Tents LLC.